The challenge
Restaurants hire quickly and people move on quickly, and every joiner or leaver used to mean re-doing the payroll sheet: new PAYE calculation, new NSSF entry, a P9 nobody had time to produce when someone left mid-year. The statutory side always trailed the actual roster.
What changed
New hires are added once with their KRA PIN, bank details, and pay structure, and the next run simply includes them; leavers are settled with their final payslip and a complete P9. The monthly run computes every deduction at current rates, and the owner reviews one summary before anything is paid or filed.
Where it landed
- Joiners and leavers handled in minutes, not month-end rework
- Every rate change (NSSF 2026 ceiling, SHIF) applied without touching a formula
- P9s available instantly for anyone who leaves mid-year
- One summary to review and approve each month
